The Application Selection of Making Presentations

Nowadays, the application of making the presentation is divided into several categories. The main differences that are owned by their respective types of applications are generally located in the output files that are generated and the presenting media of presentation that is accommodated by the associated application.

The category type, output files, and presenting media of the presentation include:

Office Application

The use of office application is suggested for making the presentation of documents quickly and practically, with a brief and concise presentation. The integrity of office application allows the presentation of graphs, tables, and the data can be done easily.

Meanwhile, the flexibility in presenting the output file is very high, considering that in general, every computer has an office application in it. Microsoft PowerPoint is an application sample that is very commonly used for this requirement.

Multimedia Application

The use of multimedia application is recommended for making the presentation of documents that is interactive, automatic, and interesting. The use of effects, animation, graphic objects, as well as audio and video materials is more optimal if it is arranged through the application of this type.

Meanwhile, the flexibility of presenting the output of the presentation is limited. Generally, the output file that is resulted requires the application of certain aids to support presentation. This can be overcome by always preparing the source player of multimedia on the packaging of the presentation module. Macromedia Flash is an example of application that is commonly used for this requirement.

Documentation Application

The use of documentation application is recommended for making a presentation document with detailed and comprehensive material. This type of application is able to maintain the consistency of appearance precision and provide protection facilities on the document content.

The flexibility in presenting output files is a very high, even multi-platform (accessible from a variety of operating systems). In addition, the output files can be exchanged and presented securely via some methods (e.g. via internet). Tool of PDF Maker, like Adobe Acrobat or an HTML editor, like Microsoft FrontPage is a few application alternatives that you can use.

Based on the output and the presentation media that are supported by this type of presentation application, you can predict which application that is suitable with your need in making the presentation of documents.

Proficiently Preparing Eleventh-Hour Presentations

You share the company of hundreds of thousands of other professionals around the planet if the thought of public speaking fills your mind with dread, and your stomach with butterflies. Public speaking is often a daunting enough prospect in its own right. What if you are coerced in to giving presentations at the very last minute?

You know all about failing to prepare and preparing to fail. You are correct in assuming that even the most competent and experienced presenters remain steadfastly true to the mantra of preparation. In that respect, being expected to deliver presentations with only 24 hours notice, or even half an hours notice, spins sideways what you have been taught to trust. Yet happen it can and happen it does. Just like mastery of the art of public speaking in general, impromptu public speaking challenges are tackled head on with practice, plus a few common sense ground rules in your back pocket.

1) Plan To The Power Of Three
You need to grasp your subject matter and logically organise it when preparing to deliver presentations happening upon you at the eleventh hour. The notion of a beginning, a middle and an ending is nothing new you to you. It is a primary basic that you were taught to apply to story writing during your school days. The same applies to impromptu presentations. Your clarity of thought is enhanced and your panic reduced by arranging what you need to say in to an orderly opening, a main body, and a closure.

2) Start Well To Continue Well
Your opening gambit should pack a powerful punch. Bear in mind that last-minute presentations are not usually random, but are required to address specific issues somewhat urgently. Direct questions usually make attention grabbing headlines. Try getting off on a good footing by stating the task at hand – for example, this is what we are working on, this is where we are currently at, and this is where we intend to be, so how do we go about getting there as efficiently and quickly as possible? Bingo! Isn’t that the very essence of what your audience is there to find out?

3) Remain Committed
Regardless of the duration of your short notice presentations, hark back to the power of three in the main body by breaking it down according to your introductory statements. Reiterate the current position. Expose and clarify potential concerns and impediments. Confirm the plan of action moving forward, addressing the points you have already raised. This provides your audience with a situation, issues and solutions.

4) Wrap It Up Potently
The closing statements of any presentations need to be as potent as the openers. In fact, they become one and the same thing when you bring your closing section right back to start and reiterate your opening gambit. This is your check back to ensure that all concerns have been addressed and that your audience understands the journey you have just taken them on. Furthermore, closing questions, and calls to action, give both presenter and audience ample opportunity share their views, clarifying that everyone is singing from the same hymn sheet and are ready to move cohesively forward.

A Twelve Step Program to Break Your Addiction to Ineffective PowerPoint Presentations

The twelve step program created by Alcoholics Anonymous has been used as a model for many people to break their addiction to alcohol, drugs and other destructive behaviours. It has been adapted to many situations to deal with different problems people have. I started thinking about these steps when I was considering how to stop people from creating and delivering PowerPoint presentations that are ineffective and damaging to their careers.

In this article I am giving you my twelve step program for breaking the addiction that many presenters have. These presenters have become accustomed to packing their slides with text and data and mostly reading the slides to their audience. They know others have somehow managed to use visuals effectively in presentations, but they need some help to break the habit they have.

I hope these steps will help you or someone you know to start to make the changes that will help improve your presentations, and lead to even greater success. The first six steps deal with making a decision to change and committing to the work it will require. Steps seven through twelve address how to make the change.

  1. I admit that my abuse of PowerPoint has become unmanageable. I can’t seem to figure out how to stop inflicting overloaded text and data slides on my audiences. My audiences don’t find my presentations effective, even if they aren’t telling me that to my face.
  2. I have come to believe that there is a better way that can save my presentations. I have seen other presenters deliver effective presentations with persuasive visuals, so I know there is a better way. I see that they start with structure, create and use visuals that illustrate their message, and deliver their presentation as if they are having a conversation with the audience. I’d like to be able to do this too.
  3. I have made a decision to turn my presentations over to this better way of presenting. I believe that I can change my ways. I believe that it is possible and that it doesn’t require an innate design ability to do it. I believe that I can learn the skills I need to be able to create effective PowerPoint presentations.
  4. I have made a fearless inventory of my skills at design, creation and delivery of presentations. I have used honest feedback from others and independent assessments to truly evaluate what I am good at and where I need to develop skills. I have been encouraged because now I know what I need to learn in order to become a better presenter.
  5. I have admitted publicly that my presentations have not been as good as they should have been. I have committed to my family, friends, colleagues and my boss that I know I can create and deliver better presentations. I have done this publicly so that I can count on their support, guidance and encouragement through this process. I also want them to hold me accountable to make these changes. I look forward to celebrating with them as I see the changes result in successful presentations.
  6. I am ready to address my presentation faults. I know this will involve hard work and I am willing to commit to the efforts that are necessary. I will allocate the time necessary to study and practice these new skills.
  7. I have asked for assistance to address my shortcomings. Knowing that this will take time and effort, I have asked for approval at work and home for time and funding to get the training I need. I have made the time in my schedule for the required learning, better preparation of my presentations, and more rehearsal for each presentation.
  8. I have made a list of the mistakes I have made using PowerPoint and am willing to correct them. From the fearless inventory of skills in step four, I have listed the areas that I need to improve on. I will seek out the training, books, and other resources that will help me improve in these specific areas. I will seek the guidance of coaches and others who can give me the expert perspective I need.
  9. I will make my presentations better for future audiences. I know that the training and learning will be difficult at first to implement in my presentations. Change is difficult when you start it. I commit to the work required to make the changes and will push through the difficult times in order to make the changes I have committed to. I won’t give up when the going gets tough.
  10. I will continue to evaluate my presentations honestly and admit mistakes when I find them. I will use checklists and rubrics to evaluate all aspects of my presentation, from design, to content, to delivery. I will be ruthless in my evaluations so that I don’t slip back into the practices I once followed. I will ask experts for their honest opinions to help check my progress.
  11. I will continue to learn and develop my presentation ability with the goal to become the best presenter I can be. I know that this is not a one-time effort. I will need ongoing guidance and ideas in order to continue to improve. I commit to continuous learning through books, blogs, videos, courses, newsletters, conferences, etc. I will ask presenters I respect which thought leaders they follow and learn from them.
  12. Having realized the errors of my presentations in the past, I have tried to share this message with other presenters and demonstrate better presentations principles when I present. When I see an article, video, blog post, tweet, or other item that demonstrates this better way to present, I will communicate it to my network through my conversations, e-mails, blog posts, tweets, etc. I will recommend to my colleagues, bosses, and friends, those books, experts, web sites, blogs, newsletters, etc. that have helped me.

Now it is truly up to you. I know that changing from your old ways of presenting is difficult at first. I’ve done it and so have many fellow readers of my newsletter who have written to thank me over the years. You can do it too. I am here to help and encourage you along the way with articles, my blog, slide makeover videos, and many other resources. Now take that first step.